Denver's Home for Rope and AErial Art

As per ARTICLE VII. of Studio Friction Bylaws:  Committee Formation

• The Board may create committees as needed, such as fundraising, public relations, data collection, etc.
• The Board informally appoints all committee chairs. A committee chair can also be selected from the members of said committee, and is not required to be a board member.
• Committees must include at least one member of the Board of Directors
• New board members will be assigned to a Committee within 30 days of an election as determined by the board. 

Committee Composition and Terms

• Marketing Committee (Mix of Board and Non-Board Members) -  1 year term with unlimited reappointment by committee majority vote
• Facilities Committee (Mix of Board and Non-Board Members)   1 year term with unlimited reappointment by committee majority vote
• Programming Committee  (Mix of Board and Non-Board Members) 1 year term with unlimited reappointment by committee majority vote
•  Equity/Belonging/Diversity Committee (Mix of Board and Non-Board Members)   1 year term with unlimited reappointment by committee majority vote
• IT Committee (Mix of Board and Non-Board Members)  1 year term with unlimited reappointment by committee majority vote
• Volunteer Committee (Mix of Board and Non-Board Members)  1 year term with unlimited reappointment by committee majority vote
• Nominations Committee (Annual Ad Hok Assignments - Mix of Board and Non-Board Members Per Bylaws as Written)
• Executive Committee (Board Members Per Bylaws as Written)
• Finance (Board Members and/or Bookkeeper or Accountant)

Process:

• Volunteers can express interest via a written letter of interest to office@studiofriction.com verbally to a board member or Committee Chair, or via a feedback form.
• Volunteer interest and contact info is forwarded to the Committee Chair
• The Committee Chair (or a current board member) presents the candidate to the sitting committee
• Committee decides next course of action which may include immediate appointment or decline, further interviews, or having the volunteer sit in on a meeting to further understand roles and responsibilities
• Committee Chair provides the volunteer with meeting cadence and schedule, responsibilities and estimated commitment
• Volunteer accepts/declines appointment.
• Committee Chair communicates any acceptance to slack admins so volunteers can be added to any appropriate private channels and to the website

General Criteria for Appointment

Equitable Distribution. Volunteer appointments with Studio Friction are limited and highly-valued. Committee appointments should be distributed as equitably as possible, to ensure a manageable workload for individuals, expand opportunities for volunteer engagement, and avoid perceptions of favoritism.

Expertise & Interest. Appointments are made primarily on the basis of expertise and interest. Secondary considerations may include leadership development, succession planning, continuity and willingness to make the necessary time commitment.

Diversity. Wherever possible, appointments should reflect a diverse mix of backgrounds, occupations, demographics (geography, ethnicity, gender), interpersonal communication and problem-solving styles.

Terms/Time Commitment Terms are for one calendar year with unlimited reappointments for general committees upon committee vote.  Individuals should be informed of the length of their terms at the time of their appointments, frequency of meetings and time it takes to complete committee tasks and projects.

Conduct. Volunteer conduct affects the credibility of Studio Friction and the effectiveness of its volunteer structure. Committee Chairs are expected to monitor volunteers’ disclosures, participation and performance, and to take appropriate action, including recommending the removal of an individual to the Board mid-term, or non-appointment or non- reappointment.

Reappointment. Rotating assignments benefits individuals (by enlarging their understanding of the committee work and bringing them into contact with new colleagues) and committees (by providing fresh perspectives and energy). Reappointment should be considered in the context of this guidance document, especially equity, expertise, diversity and performance.

Transparency. Information about volunteer opportunities, qualifications, and the appointment making process should be easy to access and clearly communicated by volunteer and staff leaders.

Size and Composition. Sizes for a committee should generally be stated in ranges (3 to 7 typically) to provide flexibility. Entities that typically conduct business by voting (such as Nominations committee) should have an odd number of members to break tie votes. Governing committees should be composed of Board Members only, wherever possible. Operating committees should have a mix of Board Members and non- Board Members where appropriate.

Board Liaisons. A Board Liaison should be assigned to each operating committee. The Board Liaison role is distinct from the role of a committee member, as defined in their respective job descriptions. An Officer can serve in both roles simultaneously, but still should be formally designated as the Board Liaison.

Board Members may have one or two assignments, in addition to their Board Liaison appointment.